Security Guard Scheduling Software
A variety of challenges makes effective scheduling for security and protective service
industry difficult. Security officers, guards, and patrol officers are often assigned to work on multiple sites
with varied shift times and rotations. When assigning shifts and posts, you must
consider specialized training, credentials, skills, labor rates, vacations, and
time off requests. It is important that all the details be easy to find, accurate,
and correctly assigned. High security guard turnover and fluctuating workload are common
in the industry. Ensuring that the right security guard with the right skills are deployed
to the right post at the right time will provide the required level of services,
avert risks, and minimize potential liability. With Snap Schedule scheduling software, these problems
are easily resolved with the many time-saving features available in the program.
Key Benefits & Features for Security Services
Automatically generate work schedules based on industry plans
Schedule breaks and duty assignments within shifts
Reduce labor and overtime costs to maintain budgets
Graph coverage in real-time for every minute of the day
Track overtime, on call, shift premium pay incentives
Store data securely in the cloud or on premise*
Remotely access officer scheduling data*
Comply with labor rules and union agreements
* Features available in Snap Schedule Premium only.
Snap Schedule Security Guard Scheduling Capabilities
We know instantly where our team members are just by looking at the screen—not flipping
through a hundred pages of paper. I can see overtime situations easily. It’s almost
impossible to overlook a commitment. It’s easy to insert a person’s photos, and
there’s lots of room for individual training and certifications — another big plus
when you schedule security professionals.
Director of Operations
Black Tower Security Services Ltd.
Flexible multi-location scheduling
Define work locations (sites, posts, gates, etc.) for your business and designate authorized work locations for each officer.
The Schedule Planner will alert you if any officer is assigned to an unauthorized location.
Know instantly where the officers are assigned from a single computer screen. No need to flip through pages of paper to see
absentees, on-call, training, or overtime situations. Show shift and rotation scheduling for any location on any date.
Use standard reports to gain visibility into scheduling activities and cost data at all locations, groups of locations,
or a specific location.
Assign security duties/posts within each shift
The software's Task Schedule Planner provides a more granular level of control for assigning
officer duties/posts within a shift.
Visually assign breaks and tasks (duties) of any length from 1 minute to several
hours with a simple drag and drop.
Standard reports provide detailed and summary information on assigned breaks and
tasks for cost control, payroll, and accounting purposes.
Multi-skill scheduling is a breeze
You can identify applicable skills and certifications for any officer. Define skills
and certifications related to special training, experience with canines, executive
bodyguard work, firearms usage, etc.
The Shift Coverage Planner lets you know if there are enough officers with the
right skills to staff a shift.
The software's Staffing Overview graph displays the number of scheduled officers having a
specified skill by location, shift, or hourly coverage.
Quickly and efficiently fill a shift or find a substitute
- Quickly find and contact a substitute officer to fill a no-show or cancellation.
Tell Snap Schedule software your criteria and it will show you a ranked list of available
candidates to fill a shift. Ranking can be based on many criteria including job
position, skills, availability, labor cost, work hour limits, and seniority.
Work around your schedule constraints with ease
Define your business operational constraints such as non-working days, shift start
times, end times and applicable days of the week for each shift.
Define each officer’s availability schedule, desired work hours, daily work hour
constraints, and weekly work hour constraints.
The software's Schedule Planner alerts you to availability conflicts, duplicate shift assignments,
overlapped shift assignments, and conflicts with scheduled time off.
The Daily Assignment Validation report identifies all discrepancies and constraint
Manage labor costs and avoid over/under staffing
Set overtime policies for your department.
- Define hourly cost, overtime exempt status and work hour constraints for each officer.
Use the Shift Coverage planner to monitor under/over staffing conditions based
on position, skill, and assignment reason.
Adjust guard's shift assignment start time, end time, and payable hours as necessary
to reflect actual work hours.
Standard reports provide labor cost details and summary data associated with the
schedules you created over any specified period.
- Export labor cost data for payroll and accounting purposes.
Easily publish schedules to security guards, officers and management
Print schedule views, lists, assignment calendars, and reports to communicate schedule
information to management and your officers.
Easily publish work schedules, calendars, and any report in PDF and a variety of
Automatically email work schedules (in text or iCalendar file format) to guards, officers
and/or their supervisors.