Manufacturing Employee Scheduling Software

Cost control has always been a constant struggle for manufacturers. Poor shift scheduling on the shop floor can lead to increased operating costs, decreased sales, high worker turnover, and soaring grievances. Factory managers often spend countless hours on shift scheduling, trying to get their shifts and work schedules just right. Overstaffing wastes payroll dollars while understaffing results in late deliveries and lost sales. Manufacturing shift scheduling presents many challenges. Most manufacturing production factories operate around the clock (24/7), having many job positions to schedule and multiple shifts to cover. Within each shift, factory workers must also be assigned to various tasks or work orders. Union and FLSA rules may place restrictions on work hours, overtime compensation, and the types of shift rotation that can be implemented. The schedulers must also consider time-off requests, labor rules, and worker availabilities when developing schedules for manufacturing facilities.

Key Benefits & Features for Manufacturing Firms

  • Schedule employees and overtime hours based on availability

  • Schedule breaks and specific tasks within shifts

  • Reduce labor and overtime costs for increased profitability

  • Graph station coverage in real-time for every minute of the day

  • Track overtime, on call, and vacation costs

  • Store data securely in the cloud or on premise*

  • Remotely access employee scheduling data*

  • Comply with labor rules and collective agreements

* Features available in Snap Schedule 365 and Snap Schedule Premium only.

Snap Schedule Capabilities for Manufacturing Companies

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Snap Schedule software is an excellent fit for our industry. It helps us have fewer employees, yet get our quality, ISO-certified work done on time for our customers. Snap Schedule prints everybody's work calendars just as we like them. We can print out just the schedules for lathes, or just our mills. It's very flexible. It helps us keep our quality high and stay lean.

Thomas Kroeker
Operations Manager
Centex Machining

Easily schedule an unlimited number of factory workers

  • Drag & drop to easily assign shifts, mark time off, move or copy assignments.
  • View assignments and schedule your staff from three different views. Use whichever view is easiest and most effective for your shift scheduling tasks.
  • Create rolling work schedules – from days to years.
  • Software automatically generates work schedules using industry standard shift patterns or user-definable schedule plans.

Quickly and efficiently fill a shift or find a substitute

  • Quickly find and contact a substitute worker to fill a cancellation.
  • Tell Snap Schedule software your criteria and it will show you a ranked list of available factory workers to fill a shift. Ranking can be based on many criteria including job position, skills, availability, labor cost, work hour limits, and seniority.

Assign breaks and tasks within each shift

  • The Task Schedule Planner provides a more granular level of control for assigning factory worker activities within a shift.
  • Visually assign tasks of any length from 1 minute to several hours with a simple drag and drop. You may use a task to identify a scheduled break, a work station, a manufacturing process, or a specific duty.
  • Standard reports provide detailed and summary information on assigned breaks and tasks for cost control, payroll, and accounting purposes.
Scheduling manufacturing tasks.

Adjust individual shift assignment start and end times

  • Manufacturing workers assigned to a shift are anticipated to work the same period from the shift start time to shift end time.
  • When a late start is needed or an early departure is necessary, you can adjust individual workers’ shift assignment start and end times to reflect the actual hours worked. You can also adjust the hours that the workers will be paid for working a shift.
  • Labor cost reports reflect any adjustments made to the individual shift start and end times.

Multi-skill shift scheduling is a breeze

  • You can identify applicable skills and certifications for any factory worker. Define skills and certifications related to special training, quality assurance, health & safety, manufacturing processes, etc.
  • The Shift Coverage Planner lets you know if there are enough workers with the right skills to staff a shift.
  • The Staffing Overview graph displays the number of scheduled workers having a specified skill by location, shift, or hourly coverage.

Track all training, vacation, sick leave, and other off-work requests

  • Define as many paid and un-paid time-off reasons as you like.
  • Simply drag & drop a reason onto the Schedule Planner to mark when a production worker is off-work.
  • The Schedule Outlook shows who are off-work and why.
  • Available reports provide details on planned vacation, training, time off hours for any time period you select.
Manufacturing shift scheduling, time off, and vacation tracking in Daily view

Work around your schedule constraints with ease

  • Define your operational constraints such as non-working days, shift start times, end times and applicable days of the week for each shift.
  • Define each worker’s availability schedule, desired work hours, daily work hour constraints, and weekly work hour constraints.
  • The Schedule Planner alerts you to availability conflicts, duplicate shift assignments, overlapped shift assignments, and conflicts with scheduled time off.
  • The Daily Assignment Validation report identifies all discrepancies and constraint violations.

Manage labor costs and avoid over/under staffing

  • Set overtime policies for your manufacturing, production, and plant maintenance operations.
  • Define hourly cost, overtime exempt status and work hour constraints for each worker.
  • Use the Shift Coverage planner to monitor under/over staffing conditions based on position, skill, and assignment reason.
  • Adjust workers' shift assignment start time, end time, and payable hours as necessary to reflect actual work hours.
  • Standard reports provide labor cost data by shift, employee, position, work order, location, and other criteria.
  • Export labor cost data for payroll and accounting purposes.

Easily publish schedules to staff and management

  • Print schedule views, lists, assignment calendars, and reports to communicate schedule information to management and your workers.
  • Easily publish work schedules, calendars, and any report in PDF and a variety of other formats.
  • Automatically email work schedules (in text or iCalendar file format) to workers and/or their supervisors.

Our Clients

We are proud to serve some of the world's biggest brands

The dynamics of this software are phenomenal. It gives us visibility and overviews we never had. Schedule misunderstandings are nearly impossible, except when there’s human error. This new clarity helped us reduce overtime pay mistakes by 90 percent.

William Freeman, Detective Sergeant, Windsor Police Department

Today, with Snap Schedule Premium, after I create our schedule and work in the changes, each person will receive an individual shift schedule by email. Then I publish a report outlining the complete employee schedule on our department web site. I can’t imagine shift scheduling software working any other way.

Gilles Pinard, Client Support Analyst Team Lead, Canadian Blood Services

Now with Snap Schedule, it is extremely easy for me to quickly implement any requested changes and generate the new schedule. I can just click and drag in order to swap shifts. In no time at all I can have an up-to- date schedule ready. I no longer have to retype entire schedules, like I had done in the past using the old system, saving me a lot of time and tons of stress.

Chris Jones, CIO, SEMO Health Network

Snap Schedule employee scheduling software saved New South Wales taxpayers $250,000 in custom programming the second we saw how good this staff rostering program is, and stopped looking further. Snap Schedule is also saving us quite significant payroll costs, as we're using fewer members to get through our caseload.

Evan Pidgeon, Business Systems Administrator, Consumer, Trader and Tenancy Tribunal