Facility and Maintenance Crew Scheduling Software
Facility managers face a significant number of challenges as their discipline must
span all aspects of the facility. From landscaping to plumbing, groundskeeping to HVAC,
cost control remains a constant struggle for facility managers. Poor shift scheduling
can lead to increased operating costs, high worker turnover, and soaring grievances.
Managers often spend countless hours on shift scheduling, trying to get their shifts
and work schedules just right. Overstaffing wastes payroll dollars while understaffing results
missed maintenance schedules lost efficiency. Facility shift scheduling presents many challenges.
Most major facilities operate around the clock (24/7), having many job positions to schedule and multiple
shifts to cover. Within each shift, workers must also be assigned to various tasks
or work orders. Union and FLSA rules may place restrictions on work hours, overtime
compensation, and the types of shift rotation that can be implemented. The schedulers
must also consider time-off requests, labor rules, and worker availabilities
when developing schedules for facility maintenance.
Key Benefits & Features for Facilities
Schedule employees and overtime hours based on availability
Schedule breaks and specific tasks within shifts
Reduce labor and overtime costs for increased profitability
Graph location in real-time for every minute of the day
Track overtime, on call, and vacation costs
Store data securely in the cloud or on premise*
Remotely access employee scheduling data*
Comply with labor rules and collective agreements
* Features available in Snap Schedule 365 and Snap Schedule Premium only.
Snap Schedule Facility & Maintenance Crew Scheduling Capabilities
Easily schedule an unlimited number of maintenance workers
- Drag & drop to easily assign shifts, mark time off, move or copy assignments.
View assignments and schedule your staff from three different views. Use whichever
view is easiest and most effective for your shift scheduling tasks.
- Create rolling work schedules – from days to years.
Software automatically generates work schedules using industry standard shift patterns or user-definable
Quickly and efficiently fill a shift or find a substitute
- Quickly find and contact a substitute worker to fill a cancellation.
Tell Snap Schedule software your criteria and it will show you a ranked list of available
workers to fill a shift. Ranking can be based on many criteria including job
position, skills, availability, labor cost, work hour limits, and seniority.
Assign breaks and tasks within each shift
The Task Schedule Planner provides a more granular level of control for assigning
factory worker activities within a shift.
Visually assign tasks of any length from 1 minute to several hours with a simple
drag and drop. You may use a task to identify a scheduled break, a work station, a manufacturing process,
or a specific duty.
Standard reports provide detailed and summary information on assigned breaks and
tasks for cost control, payroll, and accounting purposes.
Adjust individual shift assignment start and end times
Maintenance workers assigned to a shift are anticipated to work the same period
from the shift start time to shift end time.
When a late start is needed or an early departure is necessary, you can adjust
individual workers’ shift assignment start and end times to reflect the actual hours
worked. You can also adjust the hours that the workers will be paid for working
Labor cost reports reflect any adjustments made to the individual shift start and
Multi-skill shift scheduling is a breeze
You can identify applicable skills and certifications for any worker.
Define skills and certifications related to special training, quality assurance,
health & safety, repair processes, etc.
The Shift Coverage Planner lets you know if there are enough workers with the right
skills to staff a shift.
The Staffing Overview graph displays the number of scheduled workers having a specified
skill by location, shift, or hourly coverage.
Track all training, vacation, sick leave, and other off-work requests
- Define as many paid and un-paid time-off reasons as you like.
Simply drag & drop a reason onto the Schedule Planner to mark when a
worker is off-work.
- The Schedule Outlook shows who are off-work and why.
Available reports provide details on planned vacation, training, time off hours
for any time period you select.
Work around your schedule constraints with ease
Define your operational constraints such as non-working days, shift start times,
end times and applicable days of the week for each shift.
Define each worker’s availability schedule, desired work hours, daily work hour
constraints, and weekly work hour constraints.
The Schedule Planner alerts you to availability conflicts, duplicate shift assignments,
overlapped shift assignments, and conflicts with scheduled time off.
The Daily Assignment Validation report identifies all discrepancies and constraint
Manage labor costs and avoid over/under staffing
Set overtime policies for all of your facility maintenance operations.
- Define hourly cost, overtime exempt status and work hour constraints for each worker.
Use the Shift Coverage planner to monitor under/over staffing conditions based
on position, skill, and assignment reason.
Adjust workers' shift assignment start time, end time, and payable hours as necessary
to reflect actual work hours.
Standard reports provide labor cost data by shift, employee, position, work order,
location, and other criteria.
- Export labor cost data for payroll and accounting purposes.
Easily publish schedules to staff and management
Print schedule views, lists, assignment calendars, and reports to communicate schedule
information to management and your workers.
Easily publish work schedules, calendars, and any report in PDF and a variety of
Automatically email work schedules (in text or iCalendar file format) to workers
and/or their supervisors.