Staff Scheduling Software for Schools and Educational Institutions
With today’s shrinking education budgets, schood must make maximum use of their available
teachers, staff, and resources. Effective education scheduling, combined with well designed
staff schedules, goes a long way toward improving the education experience for school children.
Scheduling support personnel, faculty and staffers at schools, colleges and universities is complicated and presents many challenges. All
educational institutions have a variety of job positions to schedule and programs
to be covered. Most schools support staffers and resources proportionally by classroom demand.
Education schedulers must also consider time-off requests, teacher training,
and substitute personnel when developing work schedules for teachers, special educators, and support staff.
Key Benefits & Features for Educational Institutions
Schedule support personnel and specialist hours based on availability
Manage student schedules effectively
Ensure efficiency for an improved education experience
Graph classroom coverage as well as special events
Track abcenses, on call, and vacation time
Store data securely in the cloud or on premise*
Remotely access staff schedules*
Comply with labor rules and collective agreements
* Features available in Snap Schedule 365 and Snap Schedule Premium only.
Snap Schedule Capabilities for Teachers
Thanks to Snap Schedule, I save entire days that would have been wasted working on
creating work schedules. Student scheduling has never been easier.
Brigham Young University Department of Visual Arts
Easily schedule unlimited teachers, support personnel, student assistants, and volunteers
- Drag & drop to easily assign shifts, mark time off, move or copy assignments.
View assignments and schedule your education staff from three different views. Use whichever
view is easiest and most effective for your scheduling tasks.
- Create rolling work schedules – from days to years.
Software automatically generates work schedules using industry standard shift patterns or user-definable
Track all training, vacation, sick leave, and other absence requests
- Define as many paid and un-paid time-off reasons as you like.
Simply drag & drop a reason onto the Schedule Planner to mark when a library worker is
- The Schedule Outlook shows who are off-work and why.
Available reports provide details on planned vacation, training, time off hours
for any time period you select.
Adjust individual shift assignment start and end times
Staff assigned to a shift are anticipated to work the same period from
the shift start time to shift end time.
When a late start is needed or an early departure is necessary, you can adjust
individual workers’ shift assignment start and end times to reflect the actual hours
worked. You can also adjust the hours that the workers will be paid for working
Schedule reports reflect any adjustments made to the individual shift start and
Assign rooms, equipment, breaks, and duties within each shift
The Task Schedule Planner provides a more granular level of control for assigning
teacher activities within a shift.
Visually assign duties of any length from 1 minute to several hours with a simple
drag and drop. You may use a task to identify a scheduled break, a classroom,
or a specific duty.
Standard reports provide detailed and summary information on assigned breaks and
class assignments for cost control, payroll, and accounting purposes.
Quickly and efficiently find a substitute worker
- Quickly find and contact a substitute worker to fill an absence.
Tell Snap Schedule your criteria and it will show you a ranked list of available
candidates to fill a shift. Ranking can be based on many criteria including job
position, skills, availability, work hour limits, and seniority.
Work around your schedule constraints with ease
Define your school operational constraints such as non-working days, shift start
times, end times and applicable days of the week for each shift.
Define each educator’s availability schedule, desired work hours, daily work hour
constraints, and weekly work hour constraints.
The Schedule Planner alerts you to availability conflicts, duplicate shift assignments,
overlapped shift assignments, and conflicts with scheduled time off.
The Daily Assignment Validation report identifies all discrepancies and constraint
Manage budgets and avoid over/under staffing
- Set overtime policies for your school operations.
- Define hourly cost, overtime exempt status and work hour constraints for each educator.
Use the Shift Coverage planner to monitor under/over staffing conditions based
on position, skill, and assignment reason.
Adjust support personnel shift assignment start time, end time, and payable hours as necessary
to reflect actual work hours.
Standard reports provide labor cost details and summary data associated with the
schedules you created over any specified period.
- Export labor cost data for payroll and accounting purposes.
Easily publish work schedules
Print schedule views, lists, assignment calendars, and reports to communicate schedule
information to management and your staff members.
Easily publish work schedules, calendars, and any report in PDF and a variety of
Automatically email work schedules (in text or iCalendar file format) to educators, support personnel,
and/or their supervisors.